Generative AI Policy

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Policy on the Use of Generative Artificial Intelligence (AI) Tools

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1.Introduction

The AnaPub Publications acknowledges the transformative potential of Generative Artificial Intelligence (AI) tools in research and publishing. However, to preserve the integrity, originality, and ethical standards of scholarly communication, the use of such tools must be carefully governed. This policy outlines the acceptable use of AI by authors, reviewers, and editors associated with AnaPub Publications Journals.

2. Use of Generative AI Tools by Authors

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2.1 Permitted Uses

Authors may use Generative AI tools (such as ChatGPT, Gemini, or Copilot) solely for language improvement, grammar correction, text refinement and formatting assistance. The role of AI should be limited to enhancing clarity and readability and not for content creation.

2.2 Prohibited Uses

AI tools must not be used to:

• Generate and manipulate research data, figures, results and images.
• Fabricate and alter citations, references and/or factual content.
• Write and/or paraphrase technical content, analyses, and/or conclusions on behalf of the authors.

2.3 Authorship and Accountability

Generative AI systems cannot be listed as authors and/or co-authors. All listed authors bear full responsibility for the accuracy, originality, and integrity of their manuscripts, including sections refined with AI assistance.

2.4 Declaration of AI Use

Authors must disclose any use of AI tools in the Acknowledgment section. A recommended format is:

“The authors used [tool name, version, and provider] for language editing and proofreading. The authors reviewed and approved the final version of the manuscript.”

Failure to disclose AI use and/or evidence of misuse may lead to manuscript rejection, retraction, and/or further investigation by the Editorial Board/Publisher.

2.5 Ethical Compliance

All manuscripts using AI tools must adhere to AnaPub Publications ethics and COPE (Committee on Publication Ethics) guidelines. Misrepresentation and/or plagiarism through AI-generated content will be treated as a breach of publication ethics.

3. Use of Generative AI Tools by Reviewers and Editors

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3.1 Confidentiality and Data Protection

Reviewers and editors must not upload and/or share manuscript content (text, figures, data, or peer-review comments) to any public or third-party AI tools. All manuscripts and reviews are confidential and should be handled only through AnaPub Publications respective journal official editorial management.

3.2 Permitted Uses

AI tools may be used only to improve internal editorial communication and/or note-taking clarity, not to evaluate scientific quality, generate review content, or recommend editorial decisions.

3.3 Decision Responsibility

All peer-review and editorial decisions must be made solely through human expertise and judgment. AI systems can support but not replace the editorial process.

3.4 Transparency and Accountability

If an editor or reviewer uses AI for minor editorial tasks (e.g., grammar or summary support), this should be disclosed internally to the Editor-in-Chief for record purposes.

3.5 Ethical Compliance

Improper AI use by editorial members that compromises author confidentiality, review integrity, or journal reputation will be treated as a serious ethical violation, in accordance with COPE and AnaPub Publication Publisher policies.

4. Enforcement and Review

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This policy will be reviewed annually by the Editorial Board to ensure alignment with global best practices and emerging standards in academic publishing. The Publisher reserves the right to update and/or amend this policy as technologies evolve.